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Bylaw 3 Changes
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EngSocVPC authored Sep 25, 2023
2 parents 2860a0b + ffa5104 commit 260c737
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60 changes: 35 additions & 25 deletions Bylaw 3.tex
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Expand Up @@ -105,6 +105,8 @@ \section{General}
Society within six hours of the end of the election period.
&&& Each Nomination Package shall include the following mandatory sign-off statement signifying that the ``Confidentiality Agreement - Information Sharing'' document will be used to verify the Member's enrolment status with the Registrar, as per the conditions outlined in Bylaw 1 Section 1.1.5.
&&&& ``By signing this Nomination Package, I hereby allow the Chief Returning Officer of the Engineering Society to verify my enrolment status using the `Confidentiality Agreement - Information Sharing' document as described in Bylaw 1 Section 1.1.5., in order to complete the nomination process. Further, I acknowledge if I obtain this position, I allow the Speaker or President (determined by the sub-clauses of Bylaw 1 Section 1.1.5.) to verify my enrolment status if a concern or complaint is brought to the attention of the President, Ombudsperson, and/or Speaker.''
&&& Elections must not occur within the Fall or Winter Exam Periods.
&&& Elections requiring a Voting Period shall not occur within the Summer Months.
&& Principles
&&& In general, the goal of any election is to:
&&&& Objectively inform all voters;
Expand Down Expand Up @@ -141,6 +143,14 @@ \section{CRO}
&&& The CRO may appoint, at any point in time, DROs to assist in the effective and faithful discharge of the duties of their office.
&&&& Efforts should be made to notify all members of the appointment process; and
&&&& DROs shall not be candidates for any elections they are overseeing.
&&&& Current or Incoming Officers shall not be DROs.
&&&& Members who currently hold a position within the Society shall not be DROs for elections of that type of position. This includes but is not limited to the following:
&&&&& Board Members shall not be DROs for elections for positions on the Board of Directors.
&&&&& Class Representatives shall not be DROs for elections of Class Representatives.
&&&&& Discipline Club Executives shall not be DROs for elections of Discipline Club Positions.
&&&& All potential DROs shall inform the CRO of all positions which they currently hold, as well as
any potential conflicts of interest prior to becoming a DRO.
&&&& The CRO shall have the authority to remove a DRO from their position at any time.
&&& The ORO and all officials of the elections process, including polling clerks and other designates of the CRO, must remain neutral during both the campaign and voting periods.
&&& The CRO shall inform all candidates of the appeal process at the end of an election and following any rulings.
&&& The CRO shall be overseen by the Speaker.
Expand Down Expand Up @@ -197,7 +207,7 @@ \section{Officer Elections}
&&& All Vice-Presidential candidates will be given three (3) minutes to make a speech, a set amount of time to ask questions of other candidates at the discretion of the CRO, and three (3) minutes to field questions from Members.
&&& In the case where there is only a single candidate for a position, the candidate will be given two (2) minutes to make a speech, with the appropriate time to field questions from Members, as stated above.
&& By-Elections
&&& Should an Officer position become vacant between the April Board of Directors meeting and at least four (4) months before the following April Board of Directors meeting, the CRO shall immediately call a by- election.
&&& Should an Officer position become vacant between the April Board of Directors meeting and at least four (4) months before the following April Board of Directors meeting, the CRO shall call a by-election as soon as possible
&&& Notification of the By-Election shall be sent by email to all Members.
&&& The Nomination Period shall be five (5) business days.
&&&& If no nominations have been received by the deadline, the CRO shall re-open nominations for at least three (3) business days.
Expand Down Expand Up @@ -363,7 +373,7 @@ \section{Referenda}
&&& Quorum required for a referendum shall be five percent (5\%) of Members.
&&& A referendum result shall be considered a recommendation and not legally binding except for those held for the sole purpose of creating, increasing, removing, or decreasing levies as described by Bylaw 1, section 1.2.
&&& A referendum shall not interfere with the Constitution of the Society, University Policy or any Municipal, Provincial or Federal Legislation.
&&& If the referendum reaches quorum and the designate removes all of their posters, as described in Section 8.1, within seven (7) days of the close of the Voting Period, the deposit shall be returned.
&&& If the referendum reaches quorum and the Designate removes all of their posters, as described in Section 8.1, within seven (7) days of the close of the Voting Period, the deposit shall be returned.
\end{easylist}

\section{Project Directors}
Expand Down Expand Up @@ -430,9 +440,9 @@ \section{Campaigning}
\begin{easylist}
\ListProperties(Start2=0)
&& General
&&& Campaigning is allowed solely during the Campaign Period and may only be done by a candidate or designate.
&&& Campaigning is allowed solely during the Campaign Period and may only be done by a candidate or Designate.
&&& All campaign materials must prominently display the following text: ``vote.skule.ca''.
&&& In this chapter the term ``candidate" shall be interpreted to include the term ``designate'' for referenda questions.
&&& In this chapter the term ``candidate" shall be interpreted to include the term ``Designate'' for referenda questions.
&&& Candidates are limited to zero dollars (\$0) in campaign expenses.
&&&& Tools and resources used to create the content outlined in sections 8.1, 8.2 and 8.6 are not counted towards a candidate's campaign spending.
&&&& A printing budget may be determined at the discretion of the CRO in the case that a candidate does not have a printing quota or has exhausted their printing quota with the Engineering Computing Facility (ECF).
Expand All @@ -441,7 +451,7 @@ \section{Campaigning}
&&&& Project Directors (including the Orientation Chair);
&&&& The Speaker of the Board of Directors; and
&&&& The Chief Returning Officer.
&&& The CRO shall maintain a document containing voter statements and platforms of all candidates who wish to submit such materials. The permitted lengths of each shall be announced prior to the beginning of the campaigning period, and shall be left to the discretion of the CRO.
&&& The CRO shall maintain a document containing voter statements and platforms of all candidates who wish to submit such materials. The permitted lengths of each shall be announced prior to the beginning of the nomination period. The maximum length of a platform shall be left to the discretion of the CRO, however the maximum shall be no less than five-hundred (500) words.
&&&& Notwithstanding section 8.2, the link to this document, as well as statements which would be permitted under 8.7, may be posted on any social media platform during the election period.
&&& Should campaigning activities occur for which permissibility is not explicitly addressed under the Bylaws of the Society, and the CRO judges these activities to violate the spirit of this Bylaw, the CRO may rule such conduct to be prohibited.
&&&& Any ruling under this section must be immediately communicated by the CRO to the Speaker, who may approve or overturn the CRO’s ruling
Expand All @@ -452,7 +462,7 @@ \section{Campaigning}


&& Materials
&&& For Officer candidates or referenda designates, posters are limited to twenty-five (25) letter-size pages or the equivalent area using letter and tabloid-size only.
&&& For Officer candidates or referenda Designates, posters are limited to twenty-five (25) letter-size pages or the equivalent area using letter and tabloid-size only.
&&& For Board of Director candidates, posters are limited to ten (10) letter-size pages or the equivalent area using letter and tabloid-size only.
&&& A candidate's campaign of any other position is not allowed any posters.
&&& Posters shall be approved by the CRO and stamped by the Society.
Expand All @@ -476,7 +486,7 @@ \section{Campaigning}

&& Social Media
&&& Campaigning may occur on any publicly accessible social media platform, with approval from the CRO.
&&&& Social media campaigning activities must only occur in locations (i.e. Facebook events, Instagram pages, etc.) which are known to and approved by the CRO, and campaigning may only commence once this approval has been communicated to the Candidate.
&&&& Social media campaigning activities must only occur in locations (i.e. Facebook events, Instagram pages, etc.) which are known to and approved by the CRO, and campaigning may only commence once this approval has been communicated to the candidate.
&&&& Notwithstanding any other part of this Bylaw, any campaign activities occurring in online locations not known to and approved by the CRO are prohibited.
&&& Campaigning activities occurring on a social media platform must be visible to all users of that platform.
&&& Any content posted in approved social media locations must satisfy all other applicable sections of Bylaw 3.
Expand Down Expand Up @@ -505,21 +515,21 @@ \section{Campaigning}
&&& The lecturer has sole authority to limit in-class speeches.
&&& Candidates must give their own in-class speeches unless otherwise approved by the CRO.
&& Campaign Assistants
&&& A campaign assistant is any person asked by a candidate to help, as a volunteer, in their campaign.
&&& A Campaign Assistant is any person asked by a candidate to help, as a volunteer, in their campaign.
&&& Campaign Assistants must be Members.
&&& Campaign Assistants may not hold any Executive positions in Student Government such as EngSoc Officers or UTSU Executives.
&&& Campaign Assistants may not be incumbent in the role in which their Candidate is running for.
&&& Candidates must submit the information of their campaign assistant (Name, Discipline/Year, and Student Number) to the CRO prior to the assistant performing any duties of the role.
&&& Candidates are expected to ensure their assistants are aware of and comply with the rules of the election.
&&& Any violation of the rules by the candidate assistant is understood to be a violation on behalf of the candidate.
&&& The following are examples of permitted activities by the Campaign Assistant on behalf of the Candidate:
&&& Campaign Assistants may not be incumbent in the role in which their candidate is running for.
&&& Candidates must submit the information of their Campaign Assistant (Name, Discipline/Year, and Student Number) to the CRO prior to the Campaign Assistant performing any duties of the role.
&&& Candidates are expected to ensure their Campaign Assistants are aware of and comply with the rules of the election.
&&& Any violation of the rules by the Campaign Assistant is understood to be a violation on behalf of the candidate.
&&& The following are examples of permitted activities by the Campaign Assistant on behalf of the candidate:
&&&& Designing and putting up posters;
&&&& Running Social Media campaign accounts and posting content; and
&&&& General logistics and miscellaneous support such as scheduling class speeches, etc.
&&& The following are unauthorized activities by the Campaign Assistant on behalf of the Candidate:
&&&& Doing class speeches on behalf of the Candidate without explicit permission from the CRO;
&&&& Participating in the All Candidates' Forum on behalf of the Candidate; and
&&&& Asking questions to other Candidates who are contesting the same position as their Candidate at the All Candidates' Forum.
&&& The following are unauthorized activities by the Campaign Assistant on behalf of the candidate:
&&&& Doing class speeches on behalf of the candidate without explicit permission from the CRO;
&&&& Participating in the All Candidates' Forum on behalf of the candidate; and
&&&& Asking questions to other candidates who are contesting the same position as their candidate at the All Candidates' Forum.
&&& The CRO must make available a list of all Campaign Assistants to all Members before the start of the Campaigning Period.
&& Communication During Campaign Period
&&& No campaigning in quiet spaces, including but not limited to, the following:
Expand Down Expand Up @@ -554,16 +564,16 @@ \section{Penalties}
&& Warnings
&&& Breach of any of the election rules will result in an official warning, via email, along with instructions to amend the breach within twenty-four (24) hours.
&&& If a breach is not amended within twenty-four (24) hours, it will be considered the same as committing the same action again.
&&& All warnings given to a candidate or designate shall be included both on elections.skule.ca and below their statement on vote.skule.ca.
&&& If a warning is given to a candidate or designate regarding a certain action and the same action is performed again, they will be disqualified.
&&& If a candidate or designate receives warnings for three (3) separate breaches, they will be disqualified.
&&& All warnings given to a candidate or Designate shall be included both on elections.skule.ca and below their statement on vote.skule.ca.
&&& If a warning is given to a candidate or Designate regarding a certain action and the same action is performed again, they will be disqualified.
&&& If a candidate or Designate receives warnings for three (3) separate breaches, they will be disqualified.
&& Disqualifications
&&& The CRO has the sole authority to disqualify a candidate or designate in accordance with the presented regulations.
&&& The CRO has the authority to disqualify a candidate or designate if it is deemed that an infraction of the rules has caused irreparable harm to the integrity of the election.
&&& The CRO has the authority to disqualify a candidate or designate for knowingly, blatantly or maliciously acting against the principles of the elections or breaching any election rule.
&&&& Upon severe violations (at the discretion of the CRO) performed by a designate, the CRO may remove the referendum from the ballot.
&&& The CRO has the sole authority to disqualify a candidate or Designate in accordance with the presented regulations.
&&& The CRO has the authority to disqualify a candidate or Designate if it is deemed that an infraction of the rules has caused irreparable harm to the integrity of the election.
&&& The CRO has the authority to disqualify a candidate or Designate for knowingly, blatantly or maliciously acting against the principles of the elections or breaching any election rule.
&&&& Upon severe violations (at the discretion of the CRO) performed by a Designate, the CRO may remove the referendum from the ballot.
&&& A disqualified candidate or referendum will not be removed from the ballot, unless they wish to withdraw. However, a note shall be added stating they have been disqualified but the decision is subject to appeal.
&&& A disqualified candidate or designate may petition to have their disqualification reviewed. Information regarding this process will be included in the disqualification notice.
&&& A disqualified candidate or Designate may petition to have their disqualification reviewed. Information regarding this process will be included in the disqualification notice.
&& Fines for Referenda
&&& The CRO has the sole authority to levy a fine against a referendum campaign in accordance with the presented regulations.
&&& If a warning is given to a campaign regarding a certain action and the same action is performed again, the campaign will be fined ten dollars (\$10).
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