Merge pull request #20 from EngSocVPC/master

Bylaw 1 & 7 Updates

Bylaw 1.tex

@@ -4,7 +4,7 @@
 % SET THIS TO THE DATE THAT THE CURRENT VERSION
 % IS PASSED/TO BE PASSED BY THE BOARD OF DIRECTORS
 %%%%%
-\newcommand{\revdate}{September 25, 2023}
+\newcommand{\revdate}{October 29, 2023}
 
 \documentclass[12pt]{article}
 
@@ -111,6 +111,7 @@ \section{General}
 		&&&& ``Summer Months'' shall refer to the months of May, June, July and August;
 		&&&& ``Academic Year'' shall refer to the months of September, October, November, December, January, February, March and April; and
 		&&&& ``First Year'', ``Second Year'', ``Third Year'', and ``Fourth Year'' shall mean ``First Year'', ``Second Year'', ``Third Year'', and ``Fourth Year'' as defined by the Faculty.
+		&&&& “Final Year” shall refer to the Academic Year in which a person fulfills the remainder of their academic criteria for graduation (as defined by the Faculty) and is eligible for graduation in the following June. 
 		&&&& “ONCA” shall mean The Ontario Not-For-Profit Corporations Act.
 	&&& All other words shall carry their common dictionary definitions.
 	&&& In the event of any ambiguity in a by-law or policy, its interpretation shall be ruled upon by the Speaker. The Speaker shall commit an item to the Policy and Structures Committee to review the Bylaw or policy found to be in ambiguity and make a recommendation to the Board.
@@ -265,15 +266,15 @@ \section{Officers}
 
 && President
 	&&& The President shall be the Chief Executive Officer of the Society.
-	&&& The President shall be a Member entering their final year of an undergraduate program in the Faculty in September of their term of office.
-	&&& In the August following the election of the President, the Speaker will confirm that the President is entering their final year of an undergraduate program.
+	&&& The President shall be a Member entering their Final Year of an undergraduate program in the Faculty in September of their term of office.
+	&&& In the August following the election of the President, the Speaker will confirm that the President is entering their Final Year of an undergraduate program.
 	&&& The President shall maintain the Seal of the Society.
 
 && Vice-President Finance
 	&&& The Vice-President Finance shall be the Chief Financial Officer of the Society.
-	&&& The Vice-President Finance shall be a Member entering their final year of an undergraduate program in the Faculty in September of their term of office.
+	&&& The Vice-President Finance shall be a Member entering their Final Year of an undergraduate program in the Faculty in September of their term of office.
 	&&& The Vice-President Finance shall be responsible for the preparation of budgets for approval by the Board of Directors as specified in the Bylaws.
-	&&& In the August following the election of the Vice-President Finance, the Speaker will confirm that the Vice-President Finance is entering their final year of an undergraduate program.
+	&&& In the August following the election of the Vice-President Finance, the Speaker will confirm that the Vice-President Finance is entering their Final Year of an undergraduate program.
 	&&& In accordance with the Not-for-Profit Corporations Act of Ontario and generally accepted accounting principles, the Vice-President Finance shall be responsible for the keeping of all accounting records with respect to all financial and like transactions of the Society.
 	&&& Without derogating from Section 3.2.3., the Vice-President Finance shall be responsible for the maintenance of records of:
 		&&&& All sums of money received and disbursed by the Society and the matters with respect to which receipt and disbursement took place;

Bylaw 7.tex

@@ -4,7 +4,7 @@
 % SET THIS TO THE DATE THAT THE CURRENT VERSION
 % IS PASSED/TO BE PASSED BY THE BOARD OF DIRECTORS
 %%%%%
-\newcommand{\revdate}{April 12, 2023}
+\newcommand{\revdate}{October 29, 2023}
 
 \documentclass[12pt]{article}
 
@@ -113,7 +113,7 @@ \section{Finances}
 		&&&& The club has graduate pranks from previous years which are in a state of disrepair.
 		&&&& The club does not have a constitution that has been ratified by the Board or is not in compliance with its Board-approved constitution.
 		&&&& The club does not have an operating budget that has been approved by the Finance Committee.
-		&&&& The club's chair or co-chairs are not in their graduating year.
+		&&&& The club's chair or co-chairs are not in their Final Year.
 			&&&&& This section does not apply to the TrackOne Committee.
 		&&&& The club has not run elections in compliance with the Society's bylaws.
 			&&&&& Each Discipline Club Constitution shall clearly state that the Discipline Club Chair must be elected through the Engineering Society, barring extraneous circumstances, as defined in Bylaw 3.