RP015: List of PII

[pandanista]

RP015 Overview
We need to identify any content in the Research folder with personal identifiable information (PII) so we can move them to a restricted location.

RP015 Action Items

• Read the title of the issue and identify the research plan number
  • For example, if it says RP001, it refers to Research Plan 1.
• Click on the three dots, and choose Edit

• Update the ### in the name of Resources 2.01 with the research plan number.
  • If the title says RP001, then update RP### with RP001.
• Choose "Update comment" in Github and make sure all the checkboxes above have been checked
• Go to the Research by Participant Type folder in Resources 1.01
• Identify the participant type associated with this research plan
• Choose the gear to update the participant type on the Labels.
  • For example, RP001 is associated with Interns, then choose Participant Type: Intern
  • 
• After assigning the correct participant type, remove the Participant Type: missing label
• Go to the research by plan number in Resources 1.02
• Locate the research plan folder indicated in the title of this issue.
  • For example, if it says RP001, it refers to Research Plan 1, then locate the folder for RP001 in the Google Drive.
• Copy the link of the Research Plan folder
• Update Resource # 2.01 with the link you just copied. Place it into parentheses at the end of the line so it becomes a hyperlink.
• Choose "Update comment" in Github and make sure all the checkboxes above have been checked
• Go though each item in the research plan folder
• Locate any files with PII
• Open the PII list spreadsheet in Resources 1.03
• Fill out the content of the spreadsheet by adding the filename, Research plan #, link to document, and cohort #
• If there is no PII content, please leave a comment below
• Put this issue into the Questions/Review column and add 'Ready for Research Lead' label after you are done so the team can review the deliverables at the next meeting
• Sign off by the leads

RP015 Resources/Instructions
RP015 Resources for creating this issue
1.01 Research by participant type folder
1.02 Research by plan # and name folder
1.03 PII list

RP015 Resources gathered during the completion of this issue
2.01 RP015

[jinyan0425]

@pklmwan Neil, please let me @jinyan0425 or Ying @pandanista if you have any questions. If possible, please make an update about your progress before Thursday's All Team Meeting (Jan 30, 10 AM PST - Jan 31, 5 AM AEST). Thank you so much!

[pklmwan]

This issue is done and ready for Research Lead

[jinyan0425]

@pklmwan Neil, Thank you so much! Here are few minor things:

1. You indicated that the this file contains PII in the PII spreadsheet, could you make a note about what PII information is entailed in this file?

2. To update resource 2.01, the outermost "[ ]" must be removed to ensure the hyperlink functions correctly. Additionally, the placeholder "###" should be replaced with the actual RP numbers.

2.01 [RP### folder on Google drive]

should be

RP015 folder on Google drive

4. Once an issue is ready for review, please "Put this issue into the Questions/Review column". I unchecked this item and please do the moving and re-check it. In addition, I removed the ready for research leads tag at this moment for you to continue on this issue.

Thank you!

[pklmwan]

Hi, Jin Thanks let me know, I will check it out Best Neil

…

On Thu, 30 Jan 2025 at 11:15, Jinyan ***@***.***> wrote: @pklmwan <https://github.com/pklmwan> Neil, Thank you so much! Here are few minor things: 1. Once an issue is ready for review, please "Put this issue into the Questions/Review column". I unchecked this item and please do the moving and re-check it. 2. To update resource 2.01, the outermost "[ ]" must be removed to ensure the hyperlink functions correctly. Additionally, the placeholder "###" should be replaced with the actual RP numbers. 2.01 [RP### folder on Google drive <https://drive.google.com/drive/folders/1j17obDS6E5OeFrisUJPcFE77pavg1GSP?usp=drive_link> ] should be RP015 folder on Google drive <https://drive.google.com/drive/folders/1j17obDS6E5OeFrisUJPcFE77pavg1GSP?usp=drive_link> — Reply to this email directly, view it on GitHub <#580 (comment)>, or unsubscribe <https://github.com/notifications/unsubscribe-auth/BNCPRU7N23A5CND6XWGQTPL2NFVKVAVCNFSM6AAAAABWBT34R2VHI2DSMVQWIX3LMV43OSLTON2WKQ3PNVWWK3TUHMZDMMRTGIZDGMRUGM> . You are receiving this because you were mentioned.Message ID: ***@***.***>

[ExperimentsInHonesty]

@pklmwan I see that you have added this to the questions column, please indicate what your question or what you need from the research lead at this point.

[jinyan0425]

@pklmwan

Thanks for the updates :)

1. Please double-check the following markdown:

2.01 RP015 https://drive.google.com/drive/folders/1j17obDS6E5OeFrisUJPcFE77pavg1GSP?usp=drive_link

The correct version should be:

2.01 RP015

2. In addition, please make a note about what PII information is entailed in this this file?

3. After you have done Steps 1 and 2, please put this issue into the "Questions/Review" column, and add the ready for research leads label. Now, I put it back to "In Progres (actively working)" and removed the label.

[pklmwan]

@pklmwan I see that you have added this to the questions column, please indicate what your question or what you need from the research lead at this point.

@ExperimentsInHonesty Hi, I see that this issue requires placing it into the Questions/Review column after completing all the steps

[jinyan0425]

@pklmwan Neil, thanks for your update. Please see the comments below:

1. Since the slide does not contain any PII file, it should not be added to the PII list. For this reason, I have removed the link. Instead, if both documents in RP015 do not contain PII, you should "leave a comment below", as mentioned in the instruction.

In addition, please do not check for the "Moved to PII drive" column next time you add a file with PII.

2. I am sorry for making a mistake in an earlier comment. I put

2.01 RP015

It actually should be

2.01 RP015

I have updated this in the issue.

3. Next time, when you have finished everything in a comment, like the one I left, please leave me a comment or pin me in Slack. Thank you!

4. I returned this issue to the In Progress box. Please leave the comment that RP015 does not contain any PII issue and @jinyan0425 in that comment. Thank you!

[pklmwan]

@jinyan0425 Hi, RP015 does not contain any PII issues, and there should only be one slide in the file, as the other one is a copy made by mistake. I cannot move it to the bin. I would like to know if I need to add any other labels in the right sidebar for this issue？

[jinyan0425]

@pklmwan Thanks!

To which bin? Yes, since you are done with this issue, you should add ready for research lead and move it to the Question/Review column just like you did before!

[pklmwan]

@jinyan0425 I just want to delete the copy, but it seems like I don't have permission to delete it

[jinyan0425]

@jinyan0425 I just want to delete the copy, but it seems like I don't have permission to delete it

Oh, I see. You do not need to. If you plan to delete anything in Google Drive, please consult with @pandanista or/and @ExperimentsInHonesty first!

[jinyan0425]

The issue is ready to close @pandanista. No PII in this RP.

[pandanista]

@jinyan0425 I went ahead and deleted the (copy](https://docs.google.com/document/d/12chS8SWRxueSmMWPW8FTVyzG7OswF02Agd2zz_qF7kY/edit?usp=share_link) Neil made accidentally. Please feel free to do so in the future since you have the permission to do that as well. :)

Thank you both for all your work.

[pklmwan]

@pandanista Thank you