EMPLOYEE PAYROLL MANAGEMENT SYSTEM

Employee Payroll Management System
using Java Swing GUI

OPEN SOURCE

🖍 About

• The "Employee Payroll Management System" by Emman P. Barrameda is my practice project based on Java Swing, developed during the Covid lockdown in May 2020. This system was created to enhance my knowledge in desktop development as a Desktop Developer. It consists of an installer, a main application and an MySQL database. Furthermore, this project is open for further development and improvements. I hope you appreciate this project, and if you have any questions, please feel free to contact me.

💻 User Interface

• Login GUI Preview

• Admin GUIs Preview

• Generated Payslip Preview

• Super Admin GUIs Preview

👨‍💻 System Features

• Installer: Provides an executable (.exe) file for easy installation.
• Open Source Java Code: The system is developed using open-source Java code, allowing for customization and flexibility.
  Read the LICENSE for more information.
• Splash Screen: Displays an attractive introductory screen during system startup.
• Error Trapping: Detects and handles errors related to invalid numbers or alphabetic inputs.
• Login System: Allows authorized users to access the system securely.
• Manageable User Accounts: Enables the creation, modification, and deletion of user accounts.
• Two User Types: Admin and Super Admin - (with varying levels of privileges)
• Manageable Employee Data: Facilitates the addition, editing, and removal of employee information.
• Payslip PDF Generator: Automatically generates PDF payslips for employees.
• Audit Trail: Tracks and records all system activities, ensuring accountability and transparency.
• Configurable System Settings: Allows customization of various system parameters as per requirements.

💡 Technologies used

• Java Programming Language: This Application is Developed using Java.
• Java Swing: Is used to create an interactive user interface.
• FlatLaf: A Java library that gives a modern and flat look to Swing applications, providing customizable UI components and themes for an enhanced visual experience.
• MySQL Workbench: Is a user-friendly application for managing and working with Database file. It enables the easiest way to view, edit, and query MySQL files.
• NetBeans Apache IDE: Chosen as the development environment for its comprehensive tools and features.

📝 License

This project is licensed under MIT License.

MIT License

Copyright (c) 2025 EMMANPBARRAMEDA [https://emmanpbarrameda.github.io/]

Permission is hereby granted, free of charge, to any person obtaining a copy
of this software and associated documentation files (the "Software"), to deal
in the Software without restriction, including without limitation the rights
to use, copy, modify, merge, publish, distribute, sublicense, and/or sell
copies of the Software, and to permit persons to whom the Software is
furnished to do so, subject to the following conditions:

The above copyright notice and this permission notice shall be included in all
copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR
IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE
AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER
LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM,
OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE
SOFTWARE.

In short, the MIT License states:

Make sure to:

• Give credit to the owner if the project is recompiled or recoded.
• This code is free to use and modify for personal or academic use. NO FEES.

🚀 Installation For End Users

Requirements

You MUST install MySQL unless you configure the system to use SQLite (see configuration below).

Download & Install

Version	Description	Download
1.3	Initial Release	Download Installer

Quick Setup Steps

1. Install MySQL Workbench from mysql
2. Download and run the installer above
3. Configure database (see configuration section below)

👨‍💻 For Developers

Prerequisites

• Java JDK 11+
• NetBeans IDE 12.0+
• MySQL Workbench

Get Source Code

git clone https://github.com/emmanpbarrameda/EmployeePayrollManagementSystem_Java-CODE.git

⚙️ Database Configuration

Option 1: MySQL (Recommended)

1. Install MySQL Workbench and remember your root credentials
2. Import database from the database folder using MySQL Workbench
3. Update config.properties:

USE_MYSQL=true
USE_EMBEDDED_SQLITE=false
MYSQL_HOST=localhost
MYSQL_PORT=3306
MYSQL_DATABASE=netbeanspayrollsystem
MYSQL_USER=root
MYSQL_PASSWORD=your_password_here

Option 2: SQLite (No MySQL needed, NOT RECOMMENDED, BUGGY - FOR TESTING ONLY)

Update config.properties:

USE_MYSQL=false
USE_EMBEDDED_SQLITE=true
EMBEDDED_SQLITE_PATH=/SystemDB/database.sqlite

🔧 Troubleshooting

Can't connect to database?

• Verify MySQL is running
• Check your mysql credentials in config.properties
• Try SQLite option if MySQL issues persist

App won't start?

• Ensure Java 11+ is installed
• Check database configuration

⚡ Account Information

• Userlevel: Admin

Username: Admin1
Password: 87654321

• Userlevel: Super Admin

Username: Admin2
Password: 87654321

👍 If you want to say thank you and/or support the project:

1. Add a GitHub 🌟Star to the project.
2. Tweet about the project on your
3. Support the project by donating via

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Get in touch

Visit My Portfolio Check out my portfolio to learn more about me!

              

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