documentation

01_gather_and_wrangle.R

@@ -7,6 +7,8 @@
 
 # Undertook this revision because the integratin of online and in-person workshops made Joel's script ineffective.  Nonetheless, borrowed heavily from his previous work.
 
+# Run this script to harvest data from the SpringShare LibCal API.
+# This script is calle by `02_make_main_workshop_list.Rmd`
 
 Sys.setenv(TZ="America/New_York")
 library(rvest)
@@ -63,13 +65,4 @@ my_df <- my_df %>%
     mutate(online_in_person_flyer = if_else(location == "Online", location, "In-Person"))
 
 
-for_goog_df <- my_df %>% 
-    select_if(is.character) %>% 
-    select(workshop_id, date, day = day_flyer, title, presenter,  online_in_person = online_in_person_flyer,
-           time = time_flyer, workshop_begins = begins_display, workshop_ends = ends_display, 
-           workshop_duration_minutes, description, registration_link, location) 
-
-# my_df %>% 
-#     select(date, presenter, registration = registration_link, time, title, description)  %>% 
-#     write_csv("../workflow_cdvs_AttendanceSheets/temp.csv")
 

02_make_main_workshop_list.Rmd

@@ -1,19 +1,21 @@
 ---
-title: "Create CSV file of Future Workshop"
+title: "Create CSV file of Future Workshops"
 subtitle: "Data are from the LibCal API, parsed by rvest and dplyr"
 date: "`r Sys.Date()`"
 output: html_notebook
 ---
 
-The is the RMD to Joel's rvestLibcalCode.R
+1. Run this at the beginning of the semester to generate the main workshop list
+1. Use this to generate the workshop flyer, for advertising
+1. This script depends on `01_gather_and_wrangle.R` to harvest the data
 
-Undertook this revision because the integratin of online and in-person workshops made Joel's script ineffective.  Nonetheless, borrowed heavily from his previous work.
+## Release Notes
+
+- August 10, 2021:  Undertook this revision because the integration of online and in-person workshops made Joel's script ineffective.  Nonetheless, borrowed heavily from his previous work.  The RMD migration of Joel's `rvestLibcalCode.R`
+
+## library packages
 
 ```{r message=FALSE, warning=FALSE}
-Sys.setenv(TZ="America/New_York")
-library(rvest)
-library(clock)
-library(tidyverse)
 library(fs)
 ```
 
@@ -32,6 +34,18 @@ source("01_gather_and_wrangle.R", local = knitr::knit_global())
 ```
 
 
+## Wrangle Data
+
+```{r}
+for_goog_flyer_df <- my_df %>% 
+    select_if(is.character) %>% 
+    select(workshop_id, date, day = day_flyer, title, presenter,  online_in_person = online_in_person_flyer,
+           time = time_flyer, workshop_begins = begins_display, workshop_ends = ends_display, 
+           workshop_duration_minutes, description, registration_link, location) 
+```
+
+
+
 ## Write output
 
 Manually move, and rename, the google sheet into the proper CDVS google drive space.
@@ -44,12 +58,12 @@ fs::file_copy("output/workshops.csv",
 
 write_csv(my_df, "output/workshops.csv")
 
-write_csv(for_goog_flyer_df, "output/forgoog_flyer.csv")
+write_csv(for_goog_flyer_df, "output/forgoog_flyer.csv")  
 ```
 
 ## For Flyer -- Upload manully to Google Sheets.  
 
-Upload to:  `Google Drive > CDVS > Services > Workshops > [2021 Fall] > Planning`
+Manually upload `for_googflyer.csv` to:  `Google Drive > CDVS > Services > Workshops > [2021 Fall] > Planning`
 
 There are extraneous leading single apostrophes showing up in the uploaded data (i.e. on Google Drive, in the Sheet.)  For now, instead of `gs4_create()`, upload the forgoog_flyer.csv file **manually** to Google Drive, then open the csv on Google Drive, and then "Open With" as a Sheet.
 

03_attendance_worksheets.Rmd

@@ -22,17 +22,17 @@ Ingest data from web page (LibCal API) & make a column headers template for the
 
 ### harvest webpage data from LibCal API
 
-this next CODE CHUNK is DISABLED, but designed to rerun the harvest script
+this next CODE CHUNK is DISABLED, but designed to rerun the harvest script.  INSTEAD skip to the `ingest_csv` code chunk.
 
 ```
 {r get wrangled data, include=FALSE}
 source("01_gather_and_wrangle.R", local = knitr::knit_global())
 # or sys.source("your-script.R", envir = knitr::knit_global())
 ```
 
-Since the API can only be used at the begining of the semester, and since `01_gather_and_wrangle.R` was already called (by `02_foo.Rmd`) and generated `output/workshops.csv`, here, rather, we will simply ingest the file output/workshops.csv.  NOTE: `01_gather_and_wrangle.R` if run after the begining fo the semester, will overwrite `workshops.csv`.  In this case, use `read_csv()` to import one of the back-up files found in the output directory.
+Since the API can only be used at the beginning of the semester, and since `01_gather_and_wrangle.R` was already called (by `02_foo.Rmd`) and generated `output/workshops.csv`, here, rather, we will simply ingest the file output/workshops.csv.  NOTE: `01_gather_and_wrangle.R`, if run after the beginning fo the semester, will overwrite `workshops.csv`.  In this case, use `read_csv()` to import one of the back-up files found in the `output` directory.
 
-```{r message=FALSE, warning=FALSE, include=FALSE}
+```{r ingest csv, message=FALSE, warning=FALSE, include=FALSE}
 my_df <- read_csv("output/workshops.csv")
 ```
 

03_attendance_worksheets.nb.html

@@ -226,11 +226,11 @@ <h2>Get Data</h2>
 <p>Ingest data from web page (LibCal API) &amp; make a column headers template for the attendance sheets that will be written to Google.</p>
 <div id="harvest-webpage-data-from-libcal-api" class="section level3">
 <h3>harvest webpage data from LibCal API</h3>
-<p>this next CODE CHUNK is DISABLED, but designed to rerun the harvest script</p>
+<p>this next CODE CHUNK is DISABLED, but designed to rerun the harvest script. INSTEAD skip to the <code>ingest_csv</code> code chunk.</p>
 <pre><code>{r get wrangled data, include=FALSE}
 source(&quot;01_gather_and_wrangle.R&quot;, local = knitr::knit_global())
 # or sys.source(&quot;your-script.R&quot;, envir = knitr::knit_global())</code></pre>
-<p>Since the API can only be used at the begining of the semester, and since <code>01_gather_and_wrangle.R</code> was already called (by <code>02_foo.Rmd</code>) and generated <code>output/workshops.csv</code>, here, rather, we will simply ingest the file output/workshops.csv. NOTE: <code>01_gather_and_wrangle.R</code> if run after the begining fo the semester, will overwrite <code>workshops.csv</code>. In this case, use <code>read_csv()</code> to import one of the back-up files found in the output directory.</p>
+<p>Since the API can only be used at the beginning of the semester, and since <code>01_gather_and_wrangle.R</code> was already called (by <code>02_foo.Rmd</code>) and generated <code>output/workshops.csv</code>, here, rather, we will simply ingest the file output/workshops.csv. NOTE: <code>01_gather_and_wrangle.R</code>, if run after the beginning fo the semester, will overwrite <code>workshops.csv</code>. In this case, use <code>read_csv()</code> to import one of the back-up files found in the <code>output</code> directory.</p>
 <!-- rnb-text-end -->
 <!-- rnb-text-begin -->
 </div>
@@ -296,7 +296,7 @@ <h2>Upload to Google Drive</h2>
 <!-- rnb-text-end -->
 </div>
 
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+<div id="rmd-source-code">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</div>
 
 
 

README.md

@@ -12,15 +12,13 @@ This repository contains a mixture of handy scripts and datasets used by the [Ce
 
 This repository was **forked** from https://github.com/herndonj/dvs_cal
 
-* **02_make_main_workshop_list.Rmd** - a migration from `rvestLibcalCode.R`.  Use this to generate the pre-semester list of workshops.  Gathers data from the LibCal API, writes a CSV file, writes a GoogleSheet to the google account holder's home directory (via `library(googlesheets4)`)
-* **03_attendance_worksheets.Rmd** - makes an attedance sheet for each workshop
+* **02_make_main_workshop_list.Rmd** - a migration from `rvestLibcalCode.R`.  Use this to generate the pre-semester _list of workshops_ and the pre-semester advertising **flyer**.  Gathers data from the LibCal API, writes a CSV file, writes a GoogleSheet to the google account holder's home directory (via `library(googlesheets4)`)
+* **03_attendance_worksheets.Rmd** - make an attendance sheet for each workshop, upload to Google Drive (CDVS folder)
 * **01_gather_and_wrangle.R** - havest LibCal API data to make a data_frame of all the workshops as reported at the beginning of the semester.
-* **dvs_cal.Rmd** - a handy script if you'd like to see our workshop series as data frames.
-* **rvestLibcalCode.R** - In DVS, we use Springshare's LibCal service to manage our registrations and workshop descriptions- this script pulls the current list of public workshops into a data frame for further management and analysis (warning - the list will only reflect upcoming workshops.  If you need to see workshops since the fall of 2017, check out the dvs_cal.Rmd script which will generate dataframes by semester.)
 
 ##Changes in Registration Form
 
-###2018-01-22
+### 2018-01-22
 
 Question 3 "Are you from Duke University, Duke Medical Center, DCRI, or another Duke group" changed to "Are you affiliated with Duke University, Duke Medical Center, DCRI, or another Duke group?"