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Update GSoC admin guide with example announcements #920

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Apr 7, 2023
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Update GSoC admin guide with example announcements #920

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Update GSoC admin guide with example announcements
aliok Apr 6, 2023
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Update mentoring-wg/gsoc-org-admin-guide.md
aliok Apr 7, 2023
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11 changes: 7 additions & 4 deletions mentoring-wg/gsoc-org-admin-guide.md
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Expand Up @@ -39,7 +39,7 @@ At this stage, Google announces it will have GSoC in the upcoming year. There is

Tasks:
* Create GSoC ideas page in [`cncf/mentoring`](https://github.com/cncf/mentoring/tree/main/summerofcode) repository. An ideas page will be necessary during the organization application.
* [Announce](#Announcements) the intention to participate in the program. Mention these:
* [Announce](#Announcements) the intention to participate in the program ([example announcement](https://github.com/cncf/mentoring/discussions/777)). Mention these:
* Deadline to add ideas is the contributor application period start date.
* CNCF has not yet been accepted into the program.
* We are collecting ideas.
Expand All @@ -64,7 +64,7 @@ Tasks:

### Acceptance announcement

* [Announce](#Announcements) the acceptance in the program. Mention these:
* [Announce](#Announcements) the acceptance in the program ([example announcement](https://github.com/cncf/mentoring/discussions/848)). Mention these:
* CNCF is accepted to the program.
* It is still possible to add ideas until the contributor application period start date.
* We encourage communities to add ideas earlier rather than later to give potential contributors more time.
Expand All @@ -76,7 +76,8 @@ Tasks:

### Contributor applications

* [Announce](#Announcements) that the contributor applications have started. Mention these:
* [Announce](#Announcements) that the contributor applications have started ([example announcement](https://github.com/cncf/mentoring/discussions/892)).
* Mention these:
* We encourage contributors to submit proposals early to be able to get feedback from mentors and fix any issues.
* We are no longer collecting ideas from mentors.
* Inform member mentors (mentors who added an idea) about these:
Expand All @@ -92,6 +93,7 @@ Tasks:
* Review proposals and select contributors they want to mentor
* Provide feedback in the GSoC system around the matters listed in the [contributor+proposal selection and ranking criteria](#Contributorproposal-selection-and-ranking-criteria), such as community interaction, proposal quality, etc.
* Refrain from commenting on any contributor's chances of being accepted.
* (Example Github discussion [announcement](https://github.com/cncf/mentoring/discussions/918))
* Run the ranking process

### Accepted projects announcement
Expand Down Expand Up @@ -156,7 +158,8 @@ TBA
## Announcements

* Target channels for the public announcements:
* Create a Github discussion on [`cncf/mentoring`](https://github.com/cncf/mentoring), which serves as the main announcement page
* Create a Github discussion on [`cncf/mentoring`](https://github.com/cncf/mentoring/discussions), which serves as the main announcement page. Tag people when applicable with `/cc @username`.
* Post a link to the discussion on the CNCF Slack #mentoring channel.
* Do the social media promotions of the announcement page.


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