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3. Archival Collection Metadata Element Set

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Tyrica Terry Kapral edited this page Aug 21, 2020 · 1 revision

Metadata Element List

Archival collections are described at the collection-level and the item-level and, thus, have two [2] base layer CSVs, one for each level of description.

Collection Level

Item Level

 

Metadata Element Descriptions

Note: Multiple element values are separated by a triple pipe (|||) unless stated otherwise.

Collection Level

FINDING AID IDENTIFIER

CSV Element finding_aid_id
Description A unique identifier that serves as an unambiguous reference to the finding aid in the institutional repository.
Required Yes
Repeatable No
Element(s) ead:eadheader/ead:eadid
Dublin Core Mapping dc.identifier
Vocabulary/Encoding Scheme(s) Must be a unique string in the digital repository system.
Notes Alpha-numeric or numeric string, with or without special characters like periods (.) or dashes (-).
Example(s) US-PPiU-ais200711

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TITLE OF FINDING AID

CSV Element finding_aid_title
Description An official name given to the finding aid.
Required Yes
Repeatable No
Element(s) ead:eadheader/ead:filedesc/ead:titlestmt/ead:titleproper
Dublin Core Mapping dc.title
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes typically includes the Title of Collection and the Temporal Coverage of Collection.
Example(s) Guide to the American Left Ephemera Collection, 1875-2015

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CREATOR OF FINDING AID

CSV Element finding_aid_creator
Description A name of an entity primarily responsible for making the content of the finding aid.
Required Yes
Repeatable Yes
Element(s) ead:eadheader/ead:filedesc/ead:titlestmt/ead:titleproper/ead:author
Dublin Core Mapping dc.creator
Vocabulary/Encoding Scheme(s)
Notes
Example(s) Finding aid prepared by Lindsay Bedford and Patrick Trembeth with assistance provided by Dr. Richard Oestreicher.

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CREATION DATE OF FINDING AID

CSV Element finding_aid_creation_date
Description A date associated with the creation of the finding aid.
Required Yes
Repeatable No
Element(s) ead:profiledesc/ead:creation/ead:date
Dublin Core Mapping dc.date
Vocabulary/Encoding Scheme(s) ISO 8601
Notes Complete date plus hours, minutes, and time zone: YYYY-MM-DDThh:mm-TZD
Example(s) 2017-08-29T07:46-0400

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PUBLISHER OF FINDING AID

CSV Element finding_aid_publisher
Description An institution or agency responsible for the distribution of the finding aid.
Required Yes
Repeatable No
Element(s) ead:eadheader/ead:filedesc/ead:publicationstmt/ead:publisher
Dublin Core Mapping dc.publisher
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes
Example(s) ULS Archives & Special Collections

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PUBLICATION DATE OF FINDING AID

CSV Element finding_aid_publication_date
Description A date associated with the publication of the finding aid.
Required Yes
Repeatable No
Element(s) ead:eadheader/ead:filedesc/ead:publicationstmt/ead:date
Dublin Core Mapping dc.date
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes
Example(s) July 2012

Jump to Collection Level

ACQUISITION NUMBER

CSV Element acquisition_number
Description A unique identifier that serves as an unambiguous reference to the collection in the institutional repository.
Required Yes
Repeatable No
Element(s) ead:archdesc[@level="collection"]/ead:did/ead:unitid
Dublin Core Mapping dc.identifier
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes Alpha-numeric or numeric string, with or without special characters like periods (.)
Example(s) AIS.2007.11

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TITLE OF COLLECTION

CSV Element collection_title
Description An official name given to the collection.
Required Yes
Repeatable No
Element(s) ead:archdesc[@level="collection"]/ead:did/ead:unittitle
Dublin Core Mapping dc.title
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes
Example(s) American Left Ephemera Collection

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CREATOR OF COLLECTION

CSV Element creator_of_collection
Description A name of an entity primarily responsible for the creation, accumulation, or assembly of the collection.
Required No
Repeatable Yes
Element(s) ead:archdesc[@level="collection"]/ead:did/ead:origination
Dublin Core Mapping dc.creator
Vocabulary/Encoding Scheme(s)
Notes
Example(s) Oestreicher, Richard Jules, 1947-

Jump to Collection Level

LANGUAGE OF COLLECTION

CSV Element collection_language
Description A language in which the materials in the collection is expressed.
Required Yes
Repeatable Yes
Element(s) ead:archdesc[@level="collection"]/ead:did/ead:langmaterial/language[@langcode]
Dublin Core Mapping dc.language
Vocabulary/Encoding Scheme(s) ISO 639-2b
Notes
Example(s) eng

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EXTENT OF COLLECTION

CSV Element collection_extent
Description A statement about the quantity of the materials in the collection or of the physical space they occupy.
Required Yes
Repeatable Yes
Element(s) ead:archdesc[@level="collection"]/ead:did/ead:physdesc/ead:extent
Dublin Core Mapping dc.extent
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes
Example(s)
  • 22.75 linear feet
  • (37 boxes)

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TEMPORAL COVERAGE OF COLLECTION

CSV Element collection_temporal_coverage
Description A statement of the date(s) covered by the materials in the collection.
Required No
Repeatable Yes
Element(s) ead:archdesc[@level="collection"]/ead:did/ead:unitdate
Dublin Core Mapping dc.coverage
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes
Example(s) 1875-2015

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SCOPE AND CONTENT OF COLLECTION

CSV Element collection_scope_and_content
Description A narrative statement that summarizes the range and topical coverage of the materials in the collection.
Required No
Repeatable Yes
Element(s) ead:archdesc[@level="collection"]/ead:scopecontent/p
Dublin Core Mapping dc.description
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes
Example(s) The collection includes items from the 1870s to the present including periodicals, photographs, letters, pamphlets, books, posters, flyers, labels, pins and other objects, but it emphasizes ephemeral items (e.g., items made for one time or brief usage and then likely to be discarded). While the majority of these items were produced by the Socialist Party USA (SPUSA), Communist Party USA (CPUSA), Students for a Democratic Society (SDS), or organizations linked to them, the collection also includes material from a wide variety of other organizations and movements as well as from unaffiliated activists and radical intellectuals.

Dr. Richard Oestreicher wrote all of the scope and content notes within the collection as well as writing the History section.

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BIOGRAPHY OR HISTORY

CSV Element biography_or_history
Description A concise essay or chronology that places the materials of the collection in context by providing information about their creator(s).
Required No
Repeatable Yes
Element(s) ead:archdesc[@level="collection"]/ead:bioghist/p
Dublin Core Mapping dc.description
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes
Example(s) Left and Right as political designations date to the French Revolution when the Jacobins sat on the left in the National Assembly and the Girondins on the right. The Left has come to mean movements, organizations, and intellectual or cultural tendencies that emphasize an egalitarian ethos, a utopian vision of social reconstruction, and a commitment to agitation and action to advance that ethos and vision.

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COLLECTION ABSTRACT

CSV Element collection_abstract
Description A brief characterization of the materials in the collection.
Required No
Repeatable Yes
Element(s) ead:archdesc[@level="collection"]/ead:did/ead:abstract
Dublin Core Mapping dc.description
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes
Example(s) Dr. Richard Oestreicher, Associate Professor of History at the University of Pittsburgh, amassed the American Left Ephemera Collection over a 35-year period to document the history of the American Left from the 1870s to the present. Digital reproductions of the collection are available online.

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COLLECTION SUBJECT HEADINGS

CSV Element subject_headings
Description A term or phrase representing the primary topic(s) of the materials in the collection.
Required No
Repeatable Yes
Element(s) ead:archdesc[@level="collection"]/ead:controlaccess
Dublin Core Mapping dc.subject
Vocabulary/Encoding Scheme(s)
Notes
Example(s)
  • Communist Party of the United States of America. -- History -- Sources
  • Buttons (Information artifacts)
  • Christian socialism -- United States -- History -- Sources
  • Pamphlets
  • Politics
  • Vietnam War, 1961-1975

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RELATED MATERIAL

CSV Element related_material
Description Archival materials that have an association to the materials in the collection; often another collection.
Required No
Repeatable Yes
Element(s) ead:archdesc[@level="collection"]/ead:relatedmaterial
Dublin Core Mapping dc.relation
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes Preferred Citation for related collection, including collection title, date range for collection, Acquition Number, Repository, and Depositor.
Example(s) A.E. Forbes Communist Collection, 1921-1972, AIS.2000.07, Archives & Special Collections, University of Pittsburgh Library System

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REPOSITORY

CSV Element repository
Description An institution, person, or family responsible for providing intellectual access to the materials in the collection.
Required Yes
Repeatable No
Element(s) ead:archdesc[@level="collection"]/ead:did/ead:repository
Dublin Core Mapping n/a
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes
Example(s) ULS Archives & Special Collections

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PREFERRED CITATION

CSV Element preferred_citation
Description A prescribed wording or format for citing (the materials in) the collection.
Required Yes
Repeatable No
Element(s) ead:archdesc[@level="collection"]/ead:prefercite/p
Dublin Core Mapping n/a
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes Typically includes Title of Collection, Temporal Coverage, Repository, and Depositor.
Example(s) American Left Ephemera Collection, 1875-2015, AIS.2007.11, Archives & Special Collections, University of Pittsburgh Library System

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CONDITIONS GOVERNING USE

CSV Element conditions_governing_use
Description Any conditions that affect the use of the materials in the collection.
Required Yes
Repeatable No
Element(s) ead:archdesc[@level="collection"]/ead:userestrict/p
Dublin Core Mapping dc.rights
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes
Example(s) The University of Pittsburgh holds the property rights to the material in this collection, but the copyright may still be held by the original creator/author. Researchers are therefore advised to follow the regulations set forth in the U.S. Copyright Code when publishing, quoting, or reproducing material from this collection without the consent of the creator/author or that go beyond what is allowed by fair use.

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Item Level

IDENTIFIER

CSV Element id
Description A unique identifier that serves as an unambiguous reference to the resource in the institutional repository.
Required Yes
Repeatable No
Element(s) mods:identifier[@type="pitt"]
Dublin Core Mapping dc.identifier
Vocabulary/Encoding Scheme(s) Must be a unique string in the digital repository system.
Notes Alpha-numeric or numeric string, with or without special characters like periods (.) or dashes (-)
Example(s)
  • 31735070074590
  • ue13.1.0611a
  • 000010.PI

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TITLE

CSV Element title
Description A name given to the resource.
Required Yes
Repeatable No
Element(s) mods:titleInfo
  • mods:title
  • mods:subTitle
  • mods:nonSort
Dublin Core Mapping dc.title
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes
  • Title is formatted as following (less the subTitle and/or nonSort where they do not exist): [title]: [subTitle], [nonSort]
  • Excludes any Title elements (i.e., mods:titleInfo) with the following @type attribute values: abbreviated, translated, alternative, uniform.
Example(s)
  • Zhou zong li-Ruisidun hui tan quan wen
  • Tip top weekly
  • Allegheny County Soldiers and Sailors Memorial

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CREATOR

CSV Element creator
Description A name of an entity responsible for making the content of the resource.
Required No
Repeatable Yes
Element(s) mods:name/mods:namePart with mods:role/mods:roleTerm="creator"
Dublin Core Mapping dc.creator
Vocabulary/Encoding Scheme(s)
Notes Multiple values within the mods:name element are separated by comma (,).
Example(s) Stockton, Frank R., 1834-1902

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CONTRIBUTOR

CSV Element contributor
Description A name of an entity responsible for making contributions to the creation or distribution of the resource.
Required No
Repeatable Yes
Element(s) mods:name/mods:namePart with mods:role/mods:roleTerm="contributor"
Dublin Core Mapping dc.contributor
Vocabulary/Encoding Scheme(s)
Notes Multiple values within the mods:name element are separated by comma (,).
Example(s) Abbot Renaud de Semur

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CREATION DATE

CSV Element creation_date
Description A date associated with the creation of the resource.
Required No
Repeatable No
Element(s) mods:originInfo/mods:dateCreated
Dublin Core Mapping dc.date
Vocabulary/Encoding Scheme(s)
Notes
Example(s)
  • 1872
  • 1972-2010
  • 1940/1950
  • 184u/uuuu
  • 1962-01-29

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SORT DATE

CSV Element sort_date
Description A date associated with the creation of the resource and encoded for sorting or other purposes that necessitate normalization.
Required No
Repeatable No
Element(s) mods:originInfo/mods:dateOther[@type="sort"]
Dublin Core Mapping dc.date
Vocabulary/Encoding Scheme(s) ISO 8601
Notes Complete date plus hours and minutes: YYYY-MM-DDThh:mm:ss
Example(s) 1872-01-01T00:00:00

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DISPLAY DATE

CSV Element display_date
Description A date associated with the creation of the resource and formatted for display.
Required No
Repeatable No
Element(s) mods:originInfo/mods:dateOther[@type="display"]
Dublin Core Mapping dc.date
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes
Example(s)
  • November 23, 2004
  • 1977
  • ca. 1950-1960
  • Undated
  • Post-marked October 31, 1888
  • Likely during 80's
  • [189?]
  • February 9

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LANGUAGE

CSV Element language
Description A language in which the content of the resource is expressed.
Required Yes
Repeatable Yes
Element(s) mods:language/mods:languageTerm
Dublin Core Mapping dc.language
Vocabulary/Encoding Scheme(s)
Notes
Example(s) eng

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TYPE OF RESOURCE

CSV Element type_of_resource
Description A term that specifies the characteristics and general type of content of the resource.
Required Yes
Repeatable No
Element(s) mods:typeOfResource
Dublin Core Mapping dc.type
Vocabulary/Encoding Scheme(s) Restricted scheme data values for typeOfResource element: text, cartographic, notated music, sound recording, sound recording - nonmusical, sound recording - musical, still image, moving image, kit three dimensional object, software, multimedia, mixed material
Notes For more information, see MARC 21 Format for Bibliographic Data — Leader.
Example(s) text

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FORMAT

CSV Element format
Description A designation of a particular physical presentation of a resource, including the physical form or medium of material for a resource.
Required Yes
Repeatable No
Element(s) mods:physicalDescription/mods:form
Dublin Core Mapping dc.format
Vocabulary/Encoding Scheme(s)
Notes
Example(s)
  • print
  • gelatin silver prints

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EXTENT

CSV Element extent
Description A statement about the physical extent of the resource, in terms of units of measurement and material.
Required Yes
Repeatable No
Element(s) mods:physicalDescription/mods:extent
Dublin Core Mapping dc.format
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes For more information, see MARC 21 Format for Bibliographic Data — 300 - Physical Description.
Example(s) 2 volumes (378 pages) ; 29 cm

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GENRE

CSV Element genre
Description A term that designates a category characterizing a particular style, form, or content embodied by the resource.
Required No
Repeatable Yes
Element(s)
  • mods:genre
  • mods:subject/mods:genre
Dublin Core Mapping dc.type
Vocabulary/Encoding Scheme(s)
Notes
Example(s)
  • text
  • novel
  • Embossed cloth binding (Binding)-1851
  • Fiction.
  • archival document

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ABSTRACT

CSV Element abstract
Description A summary of the content of the resource.
Required No
Repeatable Yes
Element(s) mods:abstract
Dublin Core Mapping dc.description
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes
Example(s)
  • Tom and Mary delight in their baby brother Charlie, while Tom befriends a boy from Georgia.
  • 92 verso

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SUBJECT

CSV Element subject
Description A term or phrase representing the primary topic(s) on which the resource is focused.
Required No
Repeatable Yes
Element(s) mods:subject
  • mods:topic
  • mods:name
  • mods:titleInfo
  • mods:occupation
Dublin Core Mapping dc.subject
Vocabulary/Encoding Scheme(s)
Notes
Example(s)
  • Advertising
  • Pittsburgh

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TEMPORAL COVERAGE

CSV Element temporal_coverage
Description A chronological statement that indicates the date(s) or time period covered by the resource.
Required No
Repeatable Yes
Element(s) mods:subject/mods:temporal
Dublin Core Mapping dc.coverage
Vocabulary/Encoding Scheme(s)
Notes May be a simple or hierarchical geographical name or area code (e.g., city section, city, county, territory, state, region, country, continent, island, area, extraterrestrial area), cartographic data (e.g., coordinates, scale, projection)
Example(s)
  • 19th century
  • 1775-1783

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GEOGRAPHIC COVERAGE

CSV Element geographic_coverage
Description A geographical name or geographical data that indicates the spatial coverage of the resource.
Required No
Repeatable Yes
Element(s) mods:subject
  • mods:geographic
  • mods:geographicCode
  • mods:hierarchicalGeographic
    • mods:continent
    • mods:country
    • mods:region
    • mods:state
    • mods:territory
    • mods:county
    • mods:city
    • mods:island
    • mods:area
    • mods:extraterrestrialArea
    • mods:citySection
  • mods:cartographics
    • mods:scale
    • mods:projection
    • mods:coordinates
  • mods:geographicCoordinates
Dublin Core Mapping dc.coverage
Vocabulary/Encoding Scheme(s)
Notes
Example(s)
  • Downtown
  • n------
  • North America

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COLLECTION IDENTIFIER

CSV Element collection_id
Description A digital collection to which the resource belongs.
Required Yes
Repeatable Yes
Element(s) rdf:Description/fedora:isMemberOfCollection[@rdf:resource]
Dublin Core Mapping dc.relation
Vocabulary/Encoding Scheme(s)
Notes Alpha-numeric string with special characters, i.e. a colon (:) and a period (.), formatted as follows: pitt:collection_nnn
Example(s) pitt:collection.299

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HOST

CSV Element host
Description A host or parent resource for the collection described; typically the parent collection.
Required No
Repeatable Yes
Element(s) mods:relatedItem[@type="host"]/mods:titleInfo/mods:title
Dublin Core Mapping dc.relation
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes
Example(s) Arlen Specter Senatorial Papers, Group 6. Public Relations and Media Files

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SERIES OF COLLECTION

CSV Element series_of_collection
Description A series of the parent collection to which the resource belongs.
Required No
Repeatable No
Element(s)
  • mods:note[@type="series"]
  • mods:note[@type="subseries"]
Dublin Core Mapping dc.relation
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes Multiple values are separated by a semicolon (;), from broadest to narrowest series level.
Example(s) IV. Press Office, 1981-2005; 1. Press Releases 1981-2005

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CONTAINER

CSV Element container
Description An indication of the kind of container that physically holds the resource and any sequential number(s) assigned to the container.
Required No
Repeatable No
Element(s) mods:relatedItem[@type="host"]/mods:note[@type="container"]
Dublin Core Mapping n/a
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes Value may include one or more of the following: box, folder, shelf, drawer, reel, etc.
Example(s)
  • Box 14, Folder 32
  • Microfilm-cabinet Drawer 2 3, Reel 1
  • Reel 8

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OWNER

CSV Element owner
Description A name of an entity that possesses physical and/or intellectual ownership of the resource.
Required No
Repeatable No
Element(s) mods:relatedItem[@type="host"]/mods:note[@type="ownership"]
Dublin Core Mapping n/a
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes
Example(s) ULS Archives & Special Collections

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DEPOSITOR

CSV Element depositor
Description An official name of the institution responsible for depositing the resource.
Required Yes
Repeatable No
Element(s) mods:name/mods:namePart with mods:role/mods:roleTerm="depositor"
Dublin Core Mapping n/a
Vocabulary/Encoding Scheme(s) Free text. No limitations.
Notes
Example(s)
  • University of Pittsburgh
  • African American Chamber of Commerce of Western Pennsylvania
  • Rodef Shalom Congregation

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