Outreach planning checklist

Kata Containers Outreach Planning

If you are interested in being involved in an outreach project, please contact the Outreach coordinators to discuss your idea for an outreach project.

Outreach planning checklist

Mandatory checklist

The following items must all be completed before an outreach project can start.

Done?	When?	Task	Notes
☐	Initially	Discuss and agree the content with a coordinator	We can be flexible, but the current Kata focus is on rust programming
☐	Initially	Agree project start and end dates	Discuss if there is any "wiggle room" (end date flexibility)
☐	A few days before start date (latest)	Provide details of the students who will be involved	Name, email address, GitHub username and Slack ID
☐	Before contacting mentors	Discuss timezones differences	⚠️ Mentors could be anywhere in the world, so timezones must overlap within "normal work hours" ⚠️
☐	As early as possible	Provide full details to mentors
☐	As early as possible	Identify two "free periods" for all students which could be used for a weekly meeting with the mentors	Each period should be at least one hour in duration. Doing this before the project start saves time for the students and mentors
☐	4-8 weeks (minimum) before start date	Get mentors written agreement to attend	Mentors dedicate a lot of time to these projects in addition to their normal day jobs, so must be able to plan for a project well in advance. ⚠️ Do not assume mentors will be available unless you have their agreement ⚠️

Optional checklist

The following items are recommended, but not essential. However, to maximise the chance of a successful project, we would strongly encourage you to complete these tasks too:

Done?	When?	Task	Notes
☐	After initial agreement	Create contingency plan in case hardware not available or students absent / mentors unavailable	Identify at least one "backup mentor"
☐	3 weeks before start date	Meeting with the coordinator and the mentors to talk through the "pre-flight checklist"	Allows time to arrange for hardware, etc
☐	1 week before start date	Meeting with coordinator, students and mentor to talk through the "pre-flight checklist"	Sets expectation and helps students get "up to speed" to help project run smoothly with no surprises!