Citing the institute providing data/images

[kbekaert]

• Decide on how institutes should be cited in the official WGBIOP reports and when data/images are downloaded for external use.
• making images downloadable
  Example
  “MRI, SmartDots event XXX, (2024), ICES SmartDots database. DOI, (Accessed: 16 February 2024)” based on https://guides.lib.umich.edu/c.php?g=282964&p=3285995
• highlight this when data is being downloaded
• add in disclaimers

[kbekaert]

• first make sure that the institutes are inserted in the uploadfile
• no DOI for database possible (because changes are made in published events).
• icon needed to download images and metadata all in one

[cmspinto]

Images can be downloaded now, here is an example: https://smartdots.ices.dk/api/images/DownloadEventImages?tblEventID=387

[cmspinto]

Added the data rights holder to the format, the new template is here: https://smartdots.ices.dk/uploads/SmartDotsSampleFile.xlsm

Do we need to tell the country coordinators they can't use the old template anymore? Because the new field is mandatory...

[cmspinto]

The disclaimer includes now also the DataRightHolders, here is an example: https://smartdots.ices.dk/download/DownloadEvent.ashx?tblEventID=1842

[kbekaert]

Added the data rights holder to the format, the new template is here: https://smartdots.ices.dk/uploads/SmartDotsSampleFile.xlsm

Do we need to tell the country coordinators they can't use the old template anymore? Because the new field is mandatory...

It's in the May 2024 newsletter, so I think that is covered.

[kbekaert]

The disclaimer includes now also the DataRightHolders, here is an example: https://smartdots.ices.dk/download/DownloadEvent.ashx?tblEventID=1842

Thanks a lot!
I think we should split citation in two: one for ICES for the use of SmartDots, and then one for the institutes providing images:
Suggestion for use of SmartDots: use same citation as on the webpage and newsletter for using SmartDots:

• ​​​​ICES SmartDots, [date accessed]. ICES, Copenhagen, Denmark. https://smartdots.ices.dk/ ​

Suggestion for data providers of images/data:

• “MRI, SmartDots event 449, (2024), ICES SmartDots database. (Accessed: 16 February 2024). https://smartdots.ices.dk/ViewEvent?key=449” based on https://guides.lib.umich.edu/c.php?g=282964&p=3285995

I would like to discuss how to cite during september meeting.