Onboarding: Sarah Edwards

[edwardsarah]

Prerequisite

• You have done the steps in this wiki page for onboarding new team members https://github.com/hackforla/guides/wiki/Joining-the-Team

Overview

We need an unbiased review of the gather presentation so that we can improve it.

Additional Details

You will be working on guide during this issue, but the purpose of this issue is to evaluate and improve the Gather Examples and Interview Teams presentation.

• Any notes you have about the guide you will be making should be noted in the issue related to the Guide you choose.
• Any notes about the Gather Examples and Interview Teams presentation should be in the document you create.

Action Items

• Create a Google doc, with the name GT: Notes on Gather presentation - YOUR NAME HERE in the Gather Examples folder (customize with your name)
  • Add the link to the document and its name in the Resources section below
• Add to the notes document as you go, with observations about the Gather Presentation. You will encounter some issues, such as font size or other types of formatting changes, what we are looking for though is material changes to the instructions. For instance, if something could use a screenshot to make it clearer, and it doesn't have one or when you try to follow the steps, something is missing.
  • If while looking at the presentation (not the guide), you encounter any words that you think should be added to our glossary, please add them to the Glossary issue as comments.
• Review the Presentation for Gathering Examples
• Pick a guide
  • Note the Name of guide and URL of the guide in the comments below
• Use the presentation to work on the guide
  • Leaving comments in the presentation if you have a suggested improvement
  • Putting any notes about the guide either in the guide or in the issue for the guide (as appropriate)
• Clean up your presentation notes
• Present to the Guides Team

Resources/Instructions

• Create a Guide/Template: Setting up & Deleting Slack Reminders for your project knowledgebase-content#84
• Guides Tracker
• Gather Examples and Interview Teams presentation
• PM Templates and Guides Project board
• Folder for Team notes and Guide Presentation: Gather Examples
• Your presentation notes document file: GT: Notes on Gather presentation - Sarah Edwards
• Guide you are working on
  • Create a Guide/Template: Presentation deck for your project
  • Create a Guide/Template: Presentation deck for your project knowledgebase-content#24

When you do your update please provide

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (if necessary): "Add any pictures that will help illustrate what you are working on."

[edwardsarah]

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
   I've done an initial pass through the wikis, issues, and project boards for almost all of the active projects. I've followed the presentation on gathering examples until about slide 32. I still need to go through the wikis, issues, and project boards for 100 Automations, the Internship program, and the Hack for LA website.
2. Blockers: "Difficulties or errors encountered." Some projects have presentations that I don't have access to. See issue here Create a Guide/Template: Presentation deck for your project knowledgebase-content#24
3. Availability: "How much time will you have this week to work on this issue?" at least 4hrs.
4. ETA: "When do you expect this issue to be completed?" Unclear. Not sure how much work will be required to find examples for the remaining projects.
5. Pictures (if necessary): "Add any pictures that will help illustrate what you are working on."

[SheIsBukki]

@ExperimentsInHonesty Sarah needs access to these hackforla/knowledgebase-content#24

[edwardsarah]

Progress: Finished looking at the slack channels for all of the active projects except Brigade Organizer's Playbook.
Blockers: Took a bit of time to get the invitation for the code for america slack, but I have access to it now so I can look into the last project this weekend. Haven't yet gotten access to files listed above, will reach out to the teams directly if not resolved this weekend.
Availability: This weekend, 1-2 hours. The upcoming week I will have at least 4 hours.
ETA: Still unclear, I imagine talking to teams will take a few weeks to coordinate and complete.
Pictures (if necessary):

[edwardsarah]

Progress: Finished looking at project boars for Hack for LA's website and the internship project. This week i'm hoping to take a final look for any resources in wikis/issues/slack and start reaching out to teams.
Blockers: Just the issue with file access. No new blockers.
Availability: 4+ hours between now and Friday
ETA: Still unclear.
Pictures (if necessary):

[edwardsarah]

Progress: Less than anticipated, started making a list of people on each team to contact. Had one question come up that I added to my notes on the gather examples presentation. This weekend I will reach out to teams that I don't yet have examples from to see if they have presentation decks they can share with me.
Blockers: None
Availability: At least 3 hours on Sunday
ETA: Still unclear.
Pictures (if necessary):

[ExperimentsInHonesty]

Hi @edwardsarah it looks like the monday is a holiday (4th of july). So our next team meeting is Friday the 8th. Looking forward to seeing you there. I'll get you access to the files today, that you don't currently have.

[ExperimentsInHonesty]

looking forward to going over the comment in your notes doc with you. on 2022-07-08

[edwardsarah]

Progress: Started reaching out to teams I don't have examples from yet, including Access the Data and Civic Tech Jobs. I've been cross referencing PMs listed on the website with ones active on github/slack which has taken a bit of extra time.
Blockers: Some teams aren't listed on the website (I think the Internship project, tables, and people depot) or don't have PMs listed (lucky parking sort of, food oasis)
Availability: A couple hours this weekend. Starting Wednesday I am on vacation until next Tuesday.
ETA: Still unclear.
Pictures (if necessary):

[ExperimentsInHonesty]

talk to me about all the projects that don't have pms
I am the primary pm for internship project

[edwardsarah]

Progress: Added slides to the gather examples presentation on searching slack channel files.
beginning of new slides
This week, in addition to reaching out to other teams, I will work on a slide about figuring out who a team's PM is through other resources when the website is out of date.
Blockers: haven't gotten responses from access the data or civic tech jobs yet
Availability: 3-4 hours between today and tomorrow. As mentioned in my Friday update, I will be on vacation starting Wednesday so I will miss the upcoming Friday & Monday meetings.

[edwardsarah]

since we didn't get to discuss the slides I added at the meeting today (7-11-22), it would be helpful if the team could look over them and leave any comments about where the instructions might be unclear or unnecessarily detailed so I can make edits

[edwardsarah]

Added new slide on finding your counterpart on a project(specifically a project's PM) when the website is out of date. Also fixed the screenshots on the slides about checking a project's slack files, so they are in light mode instead of dark mode.

[edwardsarah]

Progress: Reached out to Youth Justice Nav, Open Community Survey, and Home Unite Us about presentation decks, will be reaching out to more teams today and following up with Civic tech jobs. I also made a spreadsheet for myself of project PMs listed on the website and PMs I found through github issues if that would be helpful.
Blockers: None currently, other than response time from teams.
Availability: Very little time this weekend, but I should have quite a few hours to dedicate during the upcoming week.

[edwardsarah]

#105 (comment) Updated action items for gather examples presentation

[edwardsarah]

Progress: made almost all of the remaining edits on the gather examples presentation. I'm hoping we can discuss whether it makes sense to have a section dedicated to how examples should be documented v. keeping each slide on documentation in its method section.
Blockers: Table of contents can't be updated until we're solid on all of the slides and have no more edits.

[edwardsarah]

Progress: Spent more time going through the presentation and trying to figure out what we could reasonably cut down to make it a more reasonable length. Notes here: #105 (comment)
Blockers: If we can discuss as a team what the constraints on the presentation are and what the most important things we feel need to be included are, I can make more edits this week.

[edwardsarah]

Progress: Updated table of contents and made suggestions on how to break the presentation into smaller slide decks. #105 (comment)
Blockers: couldn't remember what other examples we wanted for the slide on example responses.

[edwardsarah]

Progress: Reviewed the different gather examples presentations and made edits to parts 4 & 5 to match the formatting of parts 1-3. I think the presentations should be done at this point, but we can review the 5 and decide if there are any further steps to take.
Haven't heard back from Feyi or Deborah on slack about their linkedin profiles (for the contributors page), so I will reach out via email. Also reviewing the current examples for my guide issue to prep for interviewing other teams.
Blockers: none currently

[edwardsarah]

Progress: had some unexpected family issues come up this week, so I haven't made much progress since monday. My aim right now is to finish up reaching out to teams this week.
Not related to my particular issue, but I'm curious how many of the other 'in progress' issues on our project board are still actually in progress and if there are any steps we can take on those while we're waiting for review from Bonnie.
Availability: I am out of town starting next Tuesday until the 9th of september. I will aim make more progress on my guide issue but will likely be unable to attend meetings during that time.

[edwardsarah]

Progress: fixed formatting issues on the guides presentations, including hackforla/product-management#119 hackforla/product-management#116 and hackforla/product-management#117 , though a couple of questions did come up in the process. Would appreciate if someone could do a quick pass through the presentations to check my work. Also took a first pass at hackforla/product-management#115.
Blockers: Questions on formatting in 116 and 117, which I just left as comments in the issue. I'd like to go over the steps and subheadings in part 3 just to get a sense of how we're formatting all of that.