diff --git a/projects/managed-hubs/support/index.md b/projects/managed-hubs/support/index.md index 99de6aeb..88912a72 100644 --- a/projects/managed-hubs/support/index.md +++ b/projects/managed-hubs/support/index.md @@ -23,4 +23,5 @@ process timeboxed-initial-ticket-evaluation communication time-off +templates/index ``` diff --git a/projects/managed-hubs/support/templates/index.md b/projects/managed-hubs/support/templates/index.md new file mode 100644 index 00000000..12b78006 --- /dev/null +++ b/projects/managed-hubs/support/templates/index.md @@ -0,0 +1,42 @@ +(support:templates)= +# Support Templates + +Here are a collection of templates you can use when communicating with a community +in a support capacity. Ensure the values enclosed by `{{ }}` are filled in before +sending. + +(support:templates:budget-alerts) +## Notifying a community champion of a budget alert trigger + +> **Subject line:** Notice of increased usage on JupyterHub cluster {{ cluser_name }} +> +> Hello {{ community_champion }}, +> +> We are writing to inform you that your JupyterHub cluster in {{ cloud_vendor }} +> project {{ project_id }} is experiencing unusually high usage. It is currently on +> track to cost you a high bill for {{ next billing month }}. We're contacting you +> because you're in our records as the community champion for {{ community_name }}. +> +> **Details** +> +> Your forecasted usage for {{ month }} would be {{ cost }}. This is above the budget +> alert threshold we set of {{ alert_threshold }}. We set thresholds using a forecasting +> model that averages the past three months of costs and adds a 20% buffer. If you +> would like to change this threshold, please let us know by emailing support@2i2c.org. +> +> Remember, you can always track usage of your hubs with your Grafana instance at +> {{ grafana_url }}. +> +> **What you should do next** +> +> If you are expecting this increase because of high usage that you know about, you +> don't need to do anything! But if this is unexpected, we'd like to talk with you +> to collaboratively understand why the costs have gone up, and resolve the issue. +> +> If you have any questions, please let us know by replying to this email. +> +> As usual, you can expect your next bill by {{ latest possible date of next bill }}. +> +> Thank you, +> +> {{ name of customer service rep }}